Business Rent Calculator
Calculate if you can afford commercial rent. See your total occupancy cost including hidden fees and what percentage of revenue goes to rent.
How the Business Rent Calculator works
Enter rent per square foot, space size, and add CAM charges, property taxes, and utilities. Calculate total monthly cost and what percentage of your revenue goes to rent.
Rent is usually your biggest fixed expense. Calculate the full cost including hidden fees to ensure you can afford it without strangling your cash flow.
How it works
Tutorial
Commercial rent is usually your biggest fixed cost, and the advertised price isn’t what you actually pay. Hidden fees like CAM charges, taxes, and insurance add 30-50% to base rent. This guide shows you the real cost before you sign a lease.
You have two options: use the calculator above for instant affordability analysis, or follow this guide to calculate rent costs manually.
The Formula
| What to Calculate | How to Calculate It |
|---|---|
| Total Occupancy Cost | Base Rent + CAM + Taxes + Insurance + Utilities |
| Rent as % of Revenue | (Total Occupancy Cost ÷ Monthly Revenue) × 100 |
| Revenue Needed to Afford Rent | Total Fixed Costs ÷ Profit Margin |
Step-by-Step Example
Let’s analyze a 2,000 square foot space at $30 per square foot.
Step 1: Calculate Total Occupancy Cost
Add all location-related expenses:
| What You Pay | Monthly Cost |
|---|---|
| Base Rent (2,000 sq ft × $30 ÷ 12 months) | $5,000 |
| CAM Charges (common area maintenance) | $800 |
| Property Taxes (your share) | $500 |
| Insurance | $300 |
| Utilities | $600 |
| Total Monthly Occupancy Cost | $7,200 |
Calculation:$5,000 + $800 + $500 + $300 + $600 =$7,200
Step 2: Calculate Rent as Percentage of Revenue
See if rent is affordable:
| Scenario | Monthly Revenue | Rent % |
|---|---|---|
| Current Revenue | $60,000 | 12% |
| Projected Revenue | $75,000 | 9.6% |
Calculation:($7,200 ÷ $60,000) × 100 =12%
Step 3: Calculate Minimum Revenue Needed
Find revenue required to break even:
| What to Calculate | Amount |
|---|---|
| Total Fixed Costs (rent + payroll + other) | $25,000 |
| Gross Profit Margin (after product costs) | 40% |
| Revenue Needed to Break Even | $25,000 ÷ 0.40 =$62,500 |
Final Answer:You need$62,500per month to cover this rent
What This Means
At 12% of revenue, this rent is borderline affordable. Retail businesses should target 8-10% for rent, restaurants 6-8%. Above 15% of revenue means rent is too expensive for most businesses.
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