Business Expense Calculator
Take control of your business spending. See exactly where your money goes, identify waste, and reduce costs by 15-20% without cutting quality.
How the Business Expense Calculator works
Organize expenses into clear categories, calculate what percentage of revenue each costs you, and find your cost per unit. Compare against industry standards to spot overspending.
Every dollar you waste on expenses is a dollar lost from profit. Most businesses find 15-20% in unnecessary spending when they finally organize their costs properly.
How it works
Tutorial
Most businesses waste 15-20% on unnecessary expenses simply because they don’t track where money actually goes. When you organize your spending into clear categories, you quickly spot the waste and can cut costs without hurting your business.
You have two options: use the calculator above for instant expense analysis, or follow this guide to analyze your expenses manually.
The Formula
| What to Calculate | How to Calculate It |
|---|---|
| Total Monthly Expenses | Add up all your expenses |
| Expense Percentage | (Category Cost ÷ Total Revenue) × 100 |
| Cost Per Unit | Total Expenses ÷ Units Sold |
Step-by-Step Example
Let’s analyze expenses for a business earning $100,000 per month.
Step 1: List All Your Expenses
Write down everything you spend monthly:
| What You Pay For | Monthly Cost |
|---|---|
| Rent and Utilities | $8,500 |
| Employee Salaries | $35,000 |
| Marketing | $6,000 |
| Software and Technology | $2,800 |
| Office Supplies | $1,200 |
| Professional Services | $3,500 |
| Total Expenses | $57,000 |
Calculation:$8,500 + $35,000 + $6,000 + $2,800 + $1,200 + $3,500 =$57,000
Step 2: Calculate What Percentage of Revenue Each Costs
See what portion of your income goes to each expense:
| Category | Amount | % of Total Expenses | % of Revenue |
|---|---|---|---|
| Employee Salaries | $35,000 | 61.4% | 35% |
| Rent | $8,500 | 14.9% | 8.5% |
| Marketing | $6,000 | 10.5% | 6% |
| Software | $2,800 | 4.9% | 2.8% |
Calculation example:($35,000 ÷ $100,000) × 100 =35%
Step 3: Calculate Cost Per Unit
Find out how much each product costs you to produce and sell:
| What to Calculate | Your Numbers |
|---|---|
| Units Sold This Month | 500 units |
| Total Operating Expenses | $57,000 |
| Cost Per Unit | $57,000 ÷ 500 =$114 |
Final Answer:Each unit costs you$114to produce and sell
What This Means
If employees cost more than 40% of revenue or rent exceeds 10%, you’re likely overspending. Knowing your cost per unit helps you price products correctly and ensure you’re actually making money on each sale.
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